Register a Location Download Form PDF

Have you got an interesting space or location that you want to advertise on Creative Location?
Fill in the form below and we will contact you shortly.
For bookings call +44 (0)20 7993 5301

Terms and Conditions

All location hires administered by Creativity Locations Ltd are subject to our company terms & conditions that are outlined below.
  1. Basis of Agreement
    1. In consideration for you agreeing to the commission payments set out below, we agree to market your property for hire as a location.
  2. Photographs Database and marketing
    1. Inclusion on our database and our marketing services are completely free of charge. We charge a commission as set out below on all fees we generate for you.
    2. Marketing the property is essential for us to be able to secure hires for your property. You agree to your property being featured on our website as a location and hereby grant to us a license to use details of and photographs of your property in any other format including social media that we consider appropriate to market your property further in order to secure location hires.
    3. You should provide all photographs to us in electronic format on disc, memory stick or by uploading them to our or via . We regret to inform you that it is not possible for us to return any discs or memory sticks that are sent to us.
    4. You must own the copyright of the images used in your listing or possess a valid license or permission to use these images for your listing. By uploading any images, you accept full liability and responsibility if you provide images for which you do not own the copyright or have the necessary permissions to use. This action may potentially lead to legal action which you are liable for.
  3. Hiring
    1. We will contact you in the event that we enter into discussions with a third party for the hire of your property to agree RECCE visits, hire fees and availability.
    2. There is no obligation on you to take any booking proposed to you. However, if you agree in principle to accept a hire (known as an option or a pencil) on a particular date, it is essential that you honor this.
    3. You will be asked to sign a location agreement (‘Location Agreement’) with party interested in hiring your property (‘Hirer’). We will prepare a standard form location agreement and discuss any special terms or requirement with you and with the Hirer.
  4. Fees
    1. Fees payable by the Hirer (‘Fees’) are negotiated on case-by-case basis depending on the specific hire details.
    2. We will not agree a Fee with a Hirer without agreeing the Fee with you in advance.
    3. We will invoice the Hirer and the Hirer will pay the Fees to us.
    4. We will pay the Fees less our Commission (as defined below) to you within 30 working days of the later of the receipt from you of an invoice for the Fees and us receiving the Fees from the Hirer.
    5. We will not allow a Hirer access to your property without having received the Fees in advance unless otherwise agreed with you.
    6. If we do not receive any Fees from the Hirer, we will not be liable to you for the same. We will use reasonable endeavors to recover all unpaid Fees.
    7. In the event that a Hirer exceeds the agreed time at your property (‘Overrun’), the Hirer will be charged 20% of the agreed daily hire fee per hour or part thereof (‘Overrun Fees’).
    8. Overrun Fees will be invoiced by us to the Hirer following the hire. We will pay Overrun Fees less our Commission (as defined below) to you within 5 to 14 working days of the later of the receipt from you of an invoice for the Overrun Fees and us receiving the Fees from the Hirer.
  5. Commission
    1. A commission of 20% of the Fees and, if applicable Overrun Fees, (Commission) is payable on any successful hire. We will deduct the Commission from the Fees and Overrun Fees if applicable before paying the Fees and Overrun Fees to you.
  6. Damage
    1. The Location Agreement entered into between you and the Hirer will provide you with protection against damage to your property by the Hirer. We will not be liable for any such damage.
    2. We will also seek confirmation from all Hirers that they are covered by satisfactory insurance.
    3. In respect of each hire we will take from the Hirer in advance of the Hirer being provided access to the property a damages deposit of an amount equivalent to 20%-50% of the Fees, such damages deposit to be used to reimburse you for the cost of any minor damage caused to your property and any Overrun Fees. We will not return the damages deposit to the Hirer until you have confirmed that there is no damage to the property (or any such damages has been repaired to your satisfaction) and until any and all Overrun Fees have been paid in full.
  7. Changes to your property
    1. Should you make cosmetic or structural alterations to your property since your last photographs were submitted to us, please notify us of these changes before any hires are secured or any RECCE are conducted. We will update the database and our marketing material accordingly.
    2. Should there be any change to the ownership of your property, please inform us of the change as soon as it is possible to do so. We appreciate moving time is stressful and it may be the last thing on your list however an introduction to the new owner would be appreciated so we can determine their interest in hiring the property as a location. It is essential for us to update our records and provide the highest standard of service.
    3. If a Residents Association manages your communal areas please provide us with a contact name and number (space provided in the sections above). You should seek the advice of the association before registration as the association may have policies and procedures in place for hires. We will contact the residens association to discuss the requirements of any hires and if any additional fees are incurred, we will negotiate these directly with the Residents Association.
  8. Termination
    1. You have the right to terminate this agreement at any time by providing written notice to us, subject always to any binding Location Agreements signed by you in advance of the receipt by us of any such notice to terminate
  9. How should you contact us
    1. You should send any written notice to us (for example notifying us of your intention to terminate this agreement) by post to the mailing address set out at the bottom of this agreement or by email or through our website.
  10. Governing Law
    1. The laws of England and Wales govern this agreement and it is subject to the jurisdiction of the Court of England and Wales.

I agree to the Terms & Conditions and authorise Creative Location to be my property agent*

Please fill in the form below with the details of your property and attach some reference images of the space available for filming.
Upon receipt one of our team members will assess the suitability of your property for our library and will be in touch to discuss your location in more detail.

Filming - Feature FilmFilming – TV Drama/CommercialStills PhotographyEvent

Our Clients